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TOPIC: [SOLVED] Tips for best Citation/Source/Register handling

Tips for best Citation/Source/Register handling 3 months 2 weeks ago #1

  • markus
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I know that correct citation and good source handling is essential. So far I had only few sources...
...recently I got a whole bunch of document: certificates, family registers/Stammbücher, personal notes and collections of data from other sources,...

This situation started some thoughts of best/common/useful usage of wt-features citation/source/repository:

Q1: Family registers/Stammbücher: These book are a collection (ring binder) several documents/certificates. Do I ...
  1. take the collection as ONE source and as citations "birth certificate Standesamt yyy no. xx/19xx", "marriage certificate"; repository could be "my bookshelf" OR...
  2. split the book and create several separate sources (with scan of doc) "birth certificate" with citation "no. xx/19xx" and repository "Standesamt/Registry office yyy"?

Q2: In case I have several sources (like birth/baptism/death/marriage certificates, Proofs of ancestry/"Ahnenpässe", personal notes, family trees,...) for events: Do I...
  1. add ALL sources to each referring event (which might lead to 10 sources for a birth event OR...
  2. add only the most reliable (e.g. birth certificate before personal notes/inofficial)?

    Possibly there is only one solution...but unlikely. ;) I would like to get a feeling about best usage to avoid changing structure several times in future.

    Thanks for feedback!
Best regards /Markus
webtrees 1.7.9 + latest updates + several addons
Last Edit: 3 months 1 week ago by markus.
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Tips for best Citation/Source/Register handling 3 months 1 week ago #2

  • wsb56
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From my point of view:

Answer Q1: Like a "Kirchenbuch" or "Ahnenpass" a "Stammbuch" is one source with several pages. So You can take a citation referring to the page. If necessary You might wish to number these pages by hand.

Answer Q2: I would apply *all* available sources to an event for two reasons. First: The most reliable source of today may be not any more the most reliable in the future. Second: In a couple of years You or somebody else will find these sources again. And the work will be done a second or even a third time. Add *all* information You have in hand.

And it might be a good idea to post this in the compgend list to get better advise.

Bernd
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Tips for best Citation/Source/Register handling 3 months 1 week ago #3

  • norwegian_sardines
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I advocate the following:

1) Treat bound collections of data as one source and "Cite" each page in that source separately where used as proof of your fact assertion. I take pictures of the cover page and table-of-contents and attach them to the source. The Citation should also have a picture or text of the actual page associated with it, although this can grow to a large amount of stored photos. Set the Repository for this bound item to the place you found the item. This way a reader down the road can find the item again for review.


2) Treat individual documents as one source for each document and associate a picture of the document with the source record. Citations should maintain a connection to the specific piece of data that you pulled from the document. That is to say a single document (birth certificate) could contain multiple facts therefore the fact_citation would point to the source for each piece of data. Birth certs could contain date, place, child name, mother name, father name, weight, height, features. etc.


I would try to collect and associate all known documents/sources to every fact they assert. If you maintain copies of each source document in paper form I would use some kind of cataloging database and cabinet index that associates the paper document to each source that you use, I use an Accession numbering system to ID each document and save a reference number in each source_record to match the stored paper.


Please Note. If you find a book that contains a lot of data about your family, this source book is not as good as finding the actual primary source that the book used to assert the fact(s). You should seek out the primary source whenever possible to validate the book's assertions. They may have copied the data incorrectly (i.e. Wrong birth date or place). I find that many people forget that in Europe dates are recorded differently than in the USA. Places have different names or spellings and may need to be normalized.
Ken
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Tips for best Citation/Source/Register handling 3 months 1 week ago #4

  • markus
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Thanks for your replies!

Q1:
@Bernd:
Answer Q1: Like a "Kirchenbuch" or "Ahnenpass" a "Stammbuch" is one source with several pages.
Right, but a Stammbuch I could take apart, as pages could be added later (new child, death,...) and therefore could be seen as separate documents just collected into one binder.

@Ken;
1) Treat bound collections of data as one source and "Cite" each page in that source separately where used as proof of your fact assertion.
As stated above this Stammbuch is not bound fixed like a book, but changable. Therefore I could scan all documents separately..

Q2: OK, will add all sources to each event/fact/family.
Maybe I might ask Greg for a new option/checkbox "Show sources" being able to hide all sources from the "Facts and events" tab, as all sources are anyway collectd on the "Sources"-tab.

Tnx again!
Best regards /Markus
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Tips for best Citation/Source/Register handling 3 months 1 week ago #5

  • norwegian_sardines
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Not knowing the rules of your Stammbuch example, for adding AND subtracting pages from the binder makes it hard to call this a permanent collection of sources, therefore I would first ask:

Can pages be removed or altered? If no then this binder could be a source, but if pages can be removed or the data on a page be altered, then I would not make these binders a source.

Sourcing from binders rather than published books puts the repository in jeopardy. I would begin maintain an independent library of copies of these documents so that you can refer to the document without loosing access. This is similar to sourcing web pages that do not have permalink setup to data/documents in their collection. When I find data on a website I always collect a copy of the text on the website so that when it goes away, which is more than likely, I at least have something to use when my conclusion is questioned.
Ken
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Tips for best Citation/Source/Register handling 3 months 1 week ago #6

  • markus
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The "Standard German Stammbuch" is a binder, where pages could be added resp. available empty template-pages filled in and the put back in for events like marriage, birth of childreen, death,...

I'll create separate copies of this documents/certificates for use as separate sources but keep the collection physically in one piece in my bookshelf.

Thanks for your suggestions!
Best regards /Markus
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[SOLVED] Tips for best Citation/Source/Register handling 3 months 1 week ago #7

  • markus
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Problem solved.
Best regards /Markus
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Tips for best Citation/Source/Register handling 3 months 1 week ago #8

  • Conjurer
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Ken,
I just started my webtrees project. I am trying to write my sources & citations.

I have a 77 page hand typed set of documents that was assembled by an aunt in 1972 and copied and distributed to immediate family members (so this is my father's copy of the work his older sister assembled.) This copy is in a three hole binder.

In it are a number of sections detailing branches of the family.
Everything in it is a copy of the Aunt's transcription of materials she collected starting with letter in 1933 that sent her a genealogy work she had done tracing our line back to 1633.

There are also some transcriptions of oral history of family members in 1925 giving names, places, relationships, dates, etc.

In the copy of the oral history my gr. grandmother specifically names by title several books she has from her grandfather and his wife in Woodstock NY ca. 1840. Those specific books are in my possession and inscribed by the ancestors.

I was going to treat the entire binder of 77 pages as one source and cite from parts of it as below. It sounds like that is not the correct way to do it. I am probably putting way to much into it too. So, this citation below is for my grandmother - from the third page of three pages in the binder -
Do you think I should just do something like this instead:

Source: The Family Papers: The Family Tree, Culver Ancestry, p. 3
and then attach a screen shot of the block of text.



Current/ Example:
Source
Family Papers: The Family Tree
Citation details:
Date of entry in original source: January 1926
Text:
Bessie Theona Beckwith, b. July 20, 1884, m. Dr. Cornelius Wilson Lane
Feb. 27, 19[ ] of Bronson, Mich. B.T.B.Lane d. July 1951, and Dr.
Lane d. Aug. 1940. at Castle Rock, Wash. Their Children:
Ruth, Cornelius, Muriel, Therona, Cyril.


Shared note:
The Muriel Lane listed here is the family member that assembled The Family Tree in which the Culver Ancestry on p. 4 concludes with:

This information put together by H.H. Beckwith
from memories of Ms. Mary E. Culver Tooker
in 1894. (Jan. 1926}

[Bessie Therona Beckwith's children did not list Alice G., b. January 17 d. January 18, 1907; and Nora Annabel b. February 7, 1919 d. at 19 mos. --R. N. Lane]

Note:
"The Family Tree"
Assembled by Muriel Lane Dawson, December, 1972.
Includes transcriptions of family letters, recollections of living relatives, and genealogy research on the Lane, Culver, and Gustin family lines that she had collected from 1930 - 1972. Photocopies were distributed to family members, this copy was given to Robert N Lane by his father, Cyril W. Lane, brother of Muriel Lane Dawson.
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