Web based family history software

Question Add PHON and EMAIL for individuals and families

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6 years 10 months ago #1 by alice
I'm aware that I can add this manually to the respective list in the webtrees\app\GedcomTag.php file, but this will be reverted when I update, so I would like it to be added to source.

In my family, this use the the family tree is not further research back in time, but just as much keeping track of the family as it expands. The vast majority of the individuals in the tree are there fore people that are alive and that it would be nice to have contact information for, other than a house address.

The PHON (phone) and EMAIL (e-mail address) tags do not have to be part of the list of default activated tags, but just part of the list of accepted tags for individuals and families.

Thank you in advance.

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6 years 10 months ago #2 by fisharebest
Replied by fisharebest on topic Add PHON and EMAIL for individuals and families
PHON and EMAIL are not facts, they are attributes of facts.

Just as PLAC and DATE are attributes of BIRT, DEAT, etc.

You need to add a residence (RESI) fact, and then the address/email/phone are attributes of that.

Greg Roach - greg@subaqua.co.uk - @fisharebest@phpc.social - fisharebest.webtrees.net

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6 years 10 months ago #3 by alice
I do not agree that a (cell/mobile) phone belongs to an address - a land line, yes, but not a mobile phone.

An e-mail address also does not 'belong' to the address, but it can belong to a job or an individual.

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6 years 10 months ago #4 by fisharebest
Replied by fisharebest on topic Add PHON and EMAIL for individuals and families
webtrees follows the GEDCOM 5.5.1 specification for genealogy data.

We do this to ensure that your data will always be transferrable to other applications, and prevent "vendor lock-in".

The specification (which was written in 1999) says that phone numbers are parts of addresses, and belong to residences.

See the definitions for EVENT_DETAIL and ADDRESS_STRUCTURE - pages 31-33 of the spec.

wiki.webtrees.net/w/images-en/Ged551-5.pdf

Greg Roach - greg@subaqua.co.uk - @fisharebest@phpc.social - fisharebest.webtrees.net

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6 years 10 months ago - 5 months 5 days ago #5 by norwegian_sardines
Replied by norwegian_sardines on topic Add PHON and EMAIL for individuals and families
Alice,

Greg is correct that phone numbers and email addresses are attributes of a fact or event in the GEDCOM Standard. Not all software programs follow the standard when then produce a GEDCOM.

However, An email address does not "belong to an adddress", it is part of the address-structure but does not have to have a complete address to be valid, but does need a fact or event to be complete.

So, for Genealogy purposes I would put an individual's business phone, cell or land line under a fact called OCCUpation, or a home phone, cell or land line under a RESIdence fact.

The same for email addresses.

If you don't want to follow the GEDCOM standard this would be your choice, but it could cause issues at a later date, with lost data a possibility.

Ken
Last edit: 5 months 5 days ago by norwegian_sardines.

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6 years 10 months ago #6 by alice
I see your view point.

My issue is that if I do not correct the contents of the GedcomTag file I am not able to add them through the admin interface, not even as 'custom tags'. They are simply removed from the list when re-opening and even if on the liste when saving the selection is not respected.

If I could just add them in the settings for the tree I would not need to correct the GedcomTag file and essentially that is what is bothering me.

Would it be possible to somehow manually add other existing tags, than the ones approved for the type (and therefore on the list in the window that opens up) in the settings for the tree?

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6 years 10 months ago #7 by fisharebest
Replied by fisharebest on topic Add PHON and EMAIL for individuals and families
> I am not able to add them through the admin interface

> They are simply removed from the list when re-opening and even if on the liste when saving the selection is not respected.

I guess you are editing the "All individual facts" setting?
This config setting has a limit of 255 characters.
I guess you are entering more than this limit.

You could try moving some of the facts to the "Unique individual facts" setting.

Greg Roach - greg@subaqua.co.uk - @fisharebest@phpc.social - fisharebest.webtrees.net

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6 years 10 months ago #8 by alice

fisharebest wrote: > I am not able to add them through the admin interface

> They are simply removed from the list when re-opening and even if on the liste when saving the selection is not respected.

I guess you are editing the "All individual facts" setting?
This config setting has a limit of 255 characters.
I guess you are entering more than this limit.

You could try moving some of the facts to the "Unique individual facts" setting.


I know that it is NOT the 255 character limit as they stayed just fine after I added the tags to the file.
(also just checked: with the extra tags the string is 212 long)

Try it your self: add ",PHON,EMAIL" manually to the "All individual facts" and then open the window (observe: they are not on any of the lists). Press save and observe they are no longer present in the string.

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6 years 10 months ago #9 by fisharebest
Replied by fisharebest on topic Add PHON and EMAIL for individuals and families
> Try it your self: add ",PHON,EMAIL" manually to the "All individual facts" and then open the window (observe: they are not on any of the lists). Press save and observe they are no longer present in the string.

I added the values, saved, and re-entered the page.



I can now add email/phone as facts



Greg Roach - greg@subaqua.co.uk - @fisharebest@phpc.social - fisharebest.webtrees.net
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6 years 8 months ago #10 by WGroleau
If you wish to be technically more accurate than the GEDCOM designers, you could put phone numbers, e-mail addresses, and anything else anywhere you want with the NOTE tag. But if you wish to take full advantage of GEDCOM, you have to put up with its quirks. And it has some far worse than this, yet we manage to get along with it.

--
Wes Groleau
UniGen.us/

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3 years 3 months ago #11 by rgdobie
Hello fisharebest. I am using version 2.0.16 but can't get the PHON and EMAIL options in your example. Instead it shows:

Is your answer no longer valid?
Thanks.
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3 years 3 months ago #12 by fisharebest
Replied by fisharebest on topic Add PHON and EMAIL for individuals and families
It is not valid to add PHON and EMAIL to individuals.

You should add them to another fact/event. Typically you use a RESI (residence) for this.

Newer versions of webtrees are more strict about following GEDCOM standards than older ones.

Greg Roach - greg@subaqua.co.uk - @fisharebest@phpc.social - fisharebest.webtrees.net

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3 years 3 months ago #13 by rgdobie
Ok, thanks for the prompt reply!

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3 years 3 months ago #14 by norwegian_sardines
Replied by norwegian_sardines on topic Add PHON and EMAIL for individuals and families
As indicated above, the fastest way to add an eMail address, phone number, or URL/Website/Facebook Page is to add a "Residence" fact. You do not need to enter a street address to complete the fact. Just enter the data you want to record in the appropriate field and save/except the new fact. The "Residence" fact is convenient because the fields you are looking for are displayed and easy to find.

The "Residence" fact is not the only place you can add this information (Occupation makes sense too), based on the GEDCOM 5.5.1 standard all facts can support the addition of an eMail address, phone number, or URL, but it may not make sense to set an eMail address or other data on a specific fact.

As a genealogist I not a big fan of using a genealogy database as an home address book, but it can be used if you are consistent in only using the "Residence" fact for this information!

Ken
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3 years 3 months ago #15 by rgdobie
Residence sounds the most useful. Another way is to add a custom fact. Leave the fact empty, make the type of fact 'Contact Details', add a date and put the details in a note.

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1 year 10 months ago - 1 year 10 months ago #16 by gmishra

As indicated above, the fastest way to add an eMail address, phone number, or URL/Website/Facebook Page is to add a "Residence" fact. You do not need to enter a street address to complete the fact. Just enter the data you want to record in the appropriate field and save/except the new fact. The "Residence" fact is convenient because the fields you are looking for are displayed and easy to find.

The "Residence" fact is not the only place you can add this information (Occupation makes sense too), based on the GEDCOM 5.5.1 standard all facts can support the addition of an eMail address, phone number, or URL, but it may not make sense to set an eMail address or other data on a specific fact.

As a genealogist I not a big fan of using a genealogy database as an home address book, but it can be used if you are consistent in only using the "Residence" fact for this information!

I have webtrees 2.1.15

I want to add individuals' mobile numbers.

I cannot see "Phone", "Fax", "URL" or "Email address" fields under "Residence".



Do I have to enable these fields from somewhere in the settings/ control panel? Am I missing something?
Last edit: 1 year 10 months ago by gmishra.

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1 year 10 months ago #17 by fisharebest
Replied by fisharebest on topic Add PHON and EMAIL for individuals and families
webtrees follows the GEDCOM standard for data fields.

You can read the standard here: webtrees.net/downloads/gedcom-5-5-1.pdf

GEDCOM does not allow address details to be added to an individual...

Instead, you must create a "Residence" fact, and add the address details there.

Greg Roach - greg@subaqua.co.uk - @fisharebest@phpc.social - fisharebest.webtrees.net

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1 year 10 months ago #18 by gmishra

webtrees follows the GEDCOM standard for data fields.

You can read the standard here: webtrees.net/downloads/gedcom-5-5-1.pdf

GEDCOM does not allow address details to be added to an individual...

Instead, you must create a "Residence" fact, and add the address details there.

Thanks for quick response. :)

As you can see in my attached screenshot, the "Residence" fact does not have Phone, Fax, URL, Email Address fields as opposed to @norwegian_sardines

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1 year 10 months ago #19 by bertkoor
Next to the buttons Save and Cancel is a link "Edit with all GEDCOM tags". Then you get a very large form, including those items.

stamboom.BertKoor.nl runs on webtrees v2.1.20

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1 year 10 months ago #20 by fisharebest
Replied by fisharebest on topic Add PHON and EMAIL for individuals and families
> As you can see in my attached screenshot, the "Residence" fact does not have Phone, Fax, URL, Email Address fields as opposed to @norwegian_sardines

These fields are used in frequently, and so hidden by default.

You can change this in: Control panel -> GEDCOM tags

Greg Roach - greg@subaqua.co.uk - @fisharebest@phpc.social - fisharebest.webtrees.net

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